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By-Laws

Purpose

The employees of various public entities have associated themselves together for the benefit of their employers and themselves, to provide for the dissemination of information and the collection of pertinent data to better serve their employers and the public.

 

The name of said association shall be "MUNICIPAL EQUIPMENT MAINTENANCE ASSOCIATION".

 

By-Laws of the

MUNICIPAL EQUIPMENT MAINTENANCE ASSOCIATION

Article I

Unless otherwise indicated, the term "Association" as used in these By-Laws shall mean Municipal Equipment Maintenance Association.

Article II

The principal office of the transaction of business of the Association is the business address of the current President of the Association.

Article III

Section 1. Membership
There shall be three (3) classes of membership in the Association: (1) Active membership, (2) Honorary membership, and (3) Associate membership.

Section 2. Active Membership
All maintenance personnel employed by a government entity shall be eligible for membership in the Association, and each agency represented shall be entitled to one (1) vote.

Section 3. Honorary Membership
All eligible, voting members of the Association shall automatically become Honorary members for life upon retirement from service with their organization. Honorary members shall be entitled to all of the privileges of the Association except the privilege of voting or holding office. If an eligible member is currently holding office, upon their retirement from service with their organization, they may continue to hold office for the remainder of their term, unless another eligible member is interested in the office. Honorary members shall be exempt from any dues or assessments levied.

Section 4. Associate Membership
Vendors or other private firms or individuals may be members of the Association, and shall be entitled to all of the privileges of the Association except those of voting or holding office.

Section 5. Withdrawal of Membership
Any member wishing to resign may do so verbally or in writing to the President or the Vice President of the Association.

Article IV

Section 1. Active Membership Dues
There shall be dues of $275.00 per agency annually, effective January 1, 2014.

Section 2. Associate Membership Dues
There shall be dues of $495.00 per agency annually, effective January 1, 2014.

 

Section 3. Assessments
No assessment shall be levied for any purpose unless approved by a two-thirds (2/3) vote of the members present at the meeting.

Article V

Section 1. Officers
The officers of the Association shall be a President, Vice President, Secretary, Treasurer and Sergeant at Arms.

Section 2. Election of Officers
The President shall be elected by a simple majority of the members present at the first meeting of each calendar year, and he shall serve for one (1) year.

The Vice President, Secretary, Treasurer and Sergeant-at-Arms shall be elected by a simple majority of the members present at the first meeting of each calendar year, and shall serve for one (1) year.

 

Section 3. Recall of Officers
The officers of this Association are hereby declared subject to recall. At any meeting a motion may be made to recall the President. If the motion is approved by fifty-one percent (51%) of the members present, the motion shall be tabled to the next regular meeting of the Association. A vote shall be taken at this meeting as the first order of business. Of the members present, fifty-one percent (51%) shall be sufficient to recall the President. If the recall is successful, the Vice President shall become the President until the office is filled.

Section 4. Term of Office
The The President of the Association shall hold office for one (1) year, or until a successor is duly elected and installed in office. The Vice President, Secretary, Treasurer, and Sergeant at Arms shall hold office for one (1) year, or until their successors are duly installed and elected in office.

Section 5. Vacancy in Office
Vice President, Secretary, Treasurer or Sergeant-at-Arms. In case of death, resignation, recall, or inability to serve, the President shall conduct an election to determine a successor to serve the remainder of the term.

Article VI

Section 1. Time and Place of Meetings
Meetings of this Association shall be held bimonthly, usually on the third (3rd) Thursday of the month. The host member(s) shall be meeting chair, and shall arrange for facilities, entertainment, etc.

Section 2. Procedure at Meetings
Unless provided elsewhere in these By-Laws, all motions shall be approved or dis-approved by a majority vote of the membership present.

Article VII

Section 1. Duties and Powers of the President
The President shall preside at all meetings of the Association, enforce proper decorum and obedience to the rules of the Association. He may appoint committees and remove same. He shall be an ex-officio member of all committees.

Section 2. Duties and Powers of the Vice President
The Vice President shall preside at meetings as directed by the President. In the absence of the President, the Vice President shall have all duties and powers as described in Section 1, Article VII. The Vice President shall be responsible for coordinating programs offered by the Association.

Section 3. Duties of the Secretary
The Secretary shall be the custodian of the Association records and membership lists and shall be in constant contact with the President, Vice President, Treasurer and Sergeant at Arms. He shall record all meeting activities, and prepare minutes for mailing to members. The Secretary shall maintain all correspondence as requested by the President and Vice President.

Section 4. Duties of the Treasurer
The Treasurer shall collect all dues and assessments, and shall be custodian of the funds of the Association. All expenditures of over $1,000.00 shall be authorized by a two-thirds (2/3) majority of the members present at a meeting at which the Treasurer's report is given. He shall keep the funds of the Association in a bank approved by the general membership. He shall keep a true and correct record of the Associations assets and liabilities, and be prepared to present his books for an audit. He shall have available membership applications, expense forms, and lunch receipts.

Section 5. Duties of the Sergeant at Arms
The Sergeant at Arms shall maintain members badges, and have them available at each meeting. He shall have members and guests sign a register at each meeting, and at the end of the meeting shall give the register to the Secretary. The Sergeant at Arms shall display Association pictures and other data pertaining to Association or members. He will maintain control of the entry way, and admit only personnel having business with the Association and its members.

Section 6. Duties of the Membership and Association Coordinator
The Membership and Association Coordinator is responsible for the dissemination of all membership information. The Membership and Association Coordinator shall assist the members in all matters of membership inquires, meeting notices, meeting planning and organization, including coordinating activities with the Secretary. The Membership and Association Coordinator shall be the liaison to Associate Members for the purpose of membership inquiries, regional coordination of information and provide Members and Associate Members with e-communication information. The Membership and Association Coordinator shall coordinate all information with the Webmaster.

Article VIII

Section 1. Regional Chapter
In the event that a group of Association members in good standing request to establish a Regional Chapter of the Association having the same goals and purpose of this Association and, if in the judgment of the Officers of the Association, proposed group may, upon approval and subject to the control and authority of the Officers of the Association, become a Regional Chapter of the Association.

 

The Officers of the Association shall establish the operational rules and regulations by which the Regional Chapter may function and shall have the authority if it deems it in the best interest of the Association, to alter or terminate the relationship of a Regional Chapter within the Association.

 

A Regional Chapter may establish Officers within the confines of the Regional Chapter origination to guide chapter operations, under approval and subject to the control and authority of the Officers of the Association.

 

Membership dues collected by a Regional Chapter shall be retained by said chapter excluding an amount of collection to be determined by the Officers of the Association which will then be obligated to the Association. In turn if any membership dues are collected by the Association (including, but not limited to online payments) for membership to a Regional Chapter they shall be retained by the Association excluding an amount of collection to be determined by the Officers of the Association which will then be obligated to the Regional Chapter

 

The Association shall require quarterly reports from the Regional Chapter on membership growth, activities, regional chapter programs and the names of all entities joined in the regional chapter

 

The Association will have control of any/all Regional Chapters insofar as to ensure the Regional Chapter is functioning within the by-laws of the Association. The Association will have final judgment for all Regional Chapter program changes, additions, deletions, or changes in operational structure and dues establishment.

Article IX

Section 1. Amendments to By-Laws
Amendments to the By-Laws may be proposed by any member of the Association at any regular meeting. Amendments so proposed shall be submitted to the membership at the next regular meeting of the Association.

Section 2. Adoption of Amendments
Amendments to these By-Laws shall become effective when read and approved by two-thirds (2/3) majority of the members present at the prescribed meeting.

Article X

Section 1. Politics
At no time shall this Association be used for any political or religious purpose or to create any dissension among the membership.

Section 2. Rules of Order
Rules of decorum not covered in these By-Laws shall be those as prescribed by the membership and/or President or the Vice President.

Section 3. Activities
This Association shall not, except to an insubstantial degree, engage in any activities that are not in furtherance of the primary purpose of the association.

 

Last Updated on January 1, 2014